Updating firmware of Polycom Trio 8800 using Provisioning Server


RealPresence Trio 8800 device is becoming one the most popular choice of conference room device that came from Polycom. Under it’s pretty looking skin and 5″ LED colour display, it has Polycom VVX firmware running on it. Which means that it can be managed via the Provisioning Server.

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Thinking of Firmware upgrade for the device, there are several ways to skin the cat. If the device is meant to work with Skype for Business Server platform, then the Skype for Business device update service can be utilise to upgrade the firmware of the device.

If the requirement is to update a standalone device, the it can be upgraded by using a USB stick that have required files copied to it. Jeff Schertz have written a nice blog post covering this method.

The method that i’m going to  explain here is to leverage Provisioning server to update the firmware of the device. Most of VVX deployments would have a local Provisioning server deployed to support the device fleet and same server can be used to push the firmware to Trio 8800 as well.

Latest firmware version that’s available as of 25/05/2016 can be downloaded from here. Upon downloading the .zip file. Extract and copy the 3111-65290-001.sip.ld file in to the root folder of the Provisioning Server.

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Open the 000000000000.cfg file using XMLNotepad and include the new .ld file in to the APP_FILE_PATH.

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Reboot the device. It should be able to fetch the .ld file and update the running firmware version. You can verify the current running firmware version from either logging in to the device web portal or navigating though the Settings>Status menu of the device. Hope it’s helpful and happy updating.

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Optimizing VVX deployment with pre configured configuration files.


While ago I posted an article explaining how to use the configuration files to deploy and configure VVX devices over a provisioning server. If anyone who used the .cfg files on the provisioning server might realize that, there are lot of parameters to be configured so the the device deployment can be streamlined and make it more user friendly in the process.

In this article, I have shared a set of pre configured ans optimized .cfg files that can be used with any Lync server deployment. Granted that some of the parameters need to be changed according to the environment and I will explain what need to be changed and why.

There are 6 configurations files all together which address different segment of the device configuration.

Starting with Device.cfg. This configuration file set to configure following parameters in VVX device,

  • Set Device Base Profile as Lync
  • Change default administrator password (In version 5.1.1 Revision B, Device comes up with warning message if the Administrator password remains as default)
  • Enable Device update
  • Specify device update location
  • Time server configuration

The Feature.cfg file specify the common set of features on the device such as, Call lists, Miss call alerts, Contact Directory. In this file, the specified parameters are below,

  • Removed the “Corporate Directory” option on the device. Within “Directory”, the device will have “Lync Directory” option so that the contacts can be searched and called. In many cases, I have seen users get confused with two different set of directory options hence removing the “Corporate Directory” option
  • URI Dialling disabled. VVX generally have URI dialling enabled. When this feature is enabled, all inbound and outbound calls display as the full SIP URI (sip:+6123456789@contoso.com.au). Users who are used to have legacy PBX end points does not like this at all. They want to see just the number or the name without any other information

Sip-Interop.cfg is the most important one. This one controls the device registry intervals as well as the SIP Proxy server related parameters. In this configuration file, most of the parameters haven’t changed. But, the ones that were changed are below,

  • Device registration expiry interval. Default device registration expiry interval is 3600 seconds. If the devices is registered in an SBA, then if the SBA goes down, the devices still shows as signed in but, it actually be in an unknown condition till the registration expires. Have 3600 seconds is too much in that scenario. In this configuration file, the interval has changed to 120 seconds. This cannot be less than that. If it’s less, then users will experience the frequent device sign in and sign out.
  •   VOIP Server configuration. Here, the VOIP server interoperability is set to Lync 2010 and the transport method is set to TLS.
  • SDP early media disabled. I have noticed when this parameter is enabled, device sometimes does not provide a ringing tone to the end user. The dialled call will be blank till it get picks up.
  • Apply Digitmap Locally. Enabling this parameter will make the device to adhere to the Lync server normalization rules which are assigned to the user.

The Site.cfg file is configured to set daylight saving time in to the device. If the daylight saving is applicable, the start and stop times need to be configured,

  • SNTP address of the time Server
  • Daylight saving enable or disable. If enabled, start and stop times

Lync.cfg file configured to set BToE enabled. But, in version 5.1.1 Revision B, Polycom have set the BToE as disabled and given that the configuration file version is 5.2, this configuration file doesn’t really enable BToE on version 5.1.1 Revision B firmware. But, it can be used on Version 5.2.

The Cer.cfg is set to import the root CA in to the device. 90% of the devices that I have deployed were able to get the certificate without uploading manually. In case the device fail to pick up the certificate, copy and paste the hash file of the CA certificate in to the configuration parameter.

Finally, the Master configuration file 000000000000.cfg. All the above mentioned configuration files are specified in this master configuration file. When the device boots up, it will fetch the configuration mentioned on this files and get configured based on parameters which are configured on each sub configuration file.

The configuration files can be downloaded from, https://onedrive.live.com/redir?resid=6329AF91D1E5ADBC%21704

Follow my other article if you are new to the VVX setup. https://thamaraw.com/2014/04/02/configuring-the-provision-server-to-setup-polycom-vvx-devices-to-support-lync/

Configure Polycom VVX series phones to work with Lync Server 2013


Polycom has now made the VVX series phones as Lync Server Compatible. The latest firmware version 5.0.1 Supports more Lync features such as PIN Authentication and update the device using Lync Server device update platform like the rest of the CX series.

Polycom has introduced the new BToE (Better Together over Ethernet) application to support VVX series to integrate tightly with the Lync Client. The user experience of this is same as the CX Series tether via the USB cable but in this case, it use the Ethernet connection.

This article highlights the standard deployment process of a VVX Series phone and sign in to the device using Lync Enterprise Voice enabled account.

I’m using a VVX 500 phone for this. Then the device first plugged in to the PoE connection, It comes up with the generic ProfileIMG_0472

Get the device’s IP Address from the display menu. Unlike the CX series, VVX can be configured with both manual IP configuration and DHCP. Connect to the device’s main web page using IE. 

The standard Admin password for VVX Series is 456 and the user password is 123. Login as an Admin.

In Home page, it’ll show you what is the current Firmware configured and information such as the IP and the MAC ID.Capture1

If the current configured Firmware is not 5.0.xx, then go to “Utilities” and select “Software Upgrades”.To upgrade the Firmware, verify that the device has access to the Internet and “Check for Updates”Capture4

Once the Firmware is sorted, navigate in to “Simple Setup”. Set the correct time Zone and select the Base Profile as “Lync”. The device will restart upon confirmation.Capture3

Once the device comes up, navigate to the “Features” using the Menu and notice that two new options appeared. This would be “Microsoft Lync” and “BTOE”IMG_0473

In “Microsoft Lync” option, there will be two sign in methods. the “User Credentials” and “PIN Authentication”.IMG_0474

As usual, to use the PIN Authentication, the DHCP Options must be configured in DHCP server (Option 43 and 120). You can use any EV enabled account with the Extension and the PIN to sign in to the device like the CX series.IMG_0475

In “User Credentials”, you can use the Lync Sign In address and domain login credentials to sign in to the device. The on screen keyboard isIMG_0476

Now to play around with the BToE application. Download and install the Polycom BToE application from http://support.polycom.com/PolycomService/support/us/support/eula/ucs/UCagreement_BToE.html and install.BTOE2

Connect the PC’s Ethernet cable to the device’s PC port and run the BToE applicationBTOE

Verify that the BToE is enabled on devices using the menu. By default it’s enabled. If that’s the case, then it’ll show in the task bar as “BToE Activated” Capture7

Just like when you Tether a CX series using USB, a log in menu will come up to sign in to the device.Enter sign in credentials and sign in to the device. Capture6

The BToE status will now change from “Activated” to “Paired”. At this point, you can make calls from Lync Client and the device will dial the call out. Capture5

Notice that the green icon on top right side of the display indicating the paring status.IMG_0478

The sign in process is successfully completed and no alerts coming up. Still the Exchange integration need to be configured.IMG_0479

Unlike the CX Series, the VVX series does not automatically detect the EWS URL to connect to Exchange Server. this configuration has to be manually configured.

Go back to the admin page of the device and select “Settings”, In Settings, drop down the “Exchange Application” configuration. populate the Exchange Server URL with the EWS URL. This should be https://autodiscover.domain.com/ews/exchange.asmx.

Enable the “Exchange Calendar” and apply the configuration change. The device will restart upon confirmation.Capture9

A basic troubleshooting can be done on the device using “Diagnostics” Logs. It’s not much but can get an idea of what might be going on in there.Capture10

Overall, the VVX Series is way better and more feature rich compared to CX Series. But it has it’s own downfalls. One would be manual configuration of EWS which i feel will not be feasible in mass deployments.

How to update Firmware for Polycom Lync Phone Edition Devices


Configuration of Device Updates for Lync Server 2010 and 2013 is pretty much straight forward. Device Updates are controlled by the Front End server web services and it use the Lync File Share to distribute the firmware update files.

The Lync File Share has to be configured with read/write access to everyone so that the devices can fetch the device update files and put log files in to the Device Logs folder.

To start the process, download the device update file from Microsoft site. once downloaded, run the UCUpdates.exe file

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Specify a location to extract the cabinet file which contains the update bits. click on Next to proceed with the installation.2

Navigate in to the given folder and notice that the ucupdates.cab file is saved in the folder3

 Run the command,

 Import-CsDeviceUpdate -Identity service:WebServer:lyncpool.contoso.com -FileName C:\Soft\UCUpdates.cab

To import the update files in to the Lync Server 2013 web server platform and go in to the Lync Server Control Panel and check the Device Updated in Clients tab. there should be bunch of update files appeared for Polycom CX series devices.5

Go in to the Lync Share and navigate in to the 1-WebService-1\DeviceUpdateStore and verify that the device updates files are populated in respective folders and ready to be picked up by the devices.7

Configure a test device to test the update and to verify everything’s in order before updating the rest of the phones. go in to the “Test Device” tab and configure the MAC ID of the device6

Once committed, It’ll take up to 10 minutes for the device to pick up the update or a reboot of the device will instantly pick up the update file. do not try to use the device while the update is taking place.

The device will stop responding for a while and re boot upon the completion of the update.

DHCP Options Configuration for Aries Family IP Phones


Microsoft Certified IP Phones (Aries family Phone) are the certifies and optimized devices that supports Microsoft Lync Server 2010\2013. There are tho methods that you can get these devices configured to work with Lync Server.

1. USB Tether with a Laptop or a Desktop PC

2. Login using a PIN and an Extension number

the 1st method is the recommended as it’s “Better Together” with the Lync client. Once connected over the USB, it’ll allow the phone to get calendar information from Outlook and display on phone and it allow the user to make and answer calls seamlessly between the PC client and the Phone.

But, there are situations that a Phone has to be deployed standalone without a PC (Conference Rooms, Common area). Situations like this, using a PIN to register the phone could be very useful. Below are the instructions to configure DHCP to get the phone registered by  using a PIN.

Before begin, copy the DHCPUtil.exe and DHCP Configscript.bat files to DHCP server. You can find them in C:\program Files\Common Files\Microsoft Lync Server 2010\2013

If it’s Lync Server 2013, you might need to install the VC++ on DHCP server. you can find this on installation media of Lync Server 2013.

As shown in below snapshot. Verify that the NTP server and Time Server options are configured in Scope Options and Server Options. Make sue that those options are configured with the IP address of the DHCP Server. Not the loop back IP address.

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test2Open the command prompt as an administrator. navigate to the folder that you saved the files copied from the Lync Server (DHCPUtil and DHCP ConfigScript). run the command,

DHCPUtil.exe -sipserver <FQDN of the lync FE Server> -webserver <FQDN of the lync FE Server> -DHCP ConfigScript

This command will configure Option 120 and Option 43 in DHCP server.

test4Open the DHCP management console and look in the server Options and Scope Options for the new Options. Note that it might take sometime to appear depending on the performance of the Server.

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In Lync Server, The Line URI for the user should be configured as tel:+6145678;ext=5678. This will specify the “extension” value and in the registering process, this Extention value will be used against the PIN.